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Health and Safety » District-wide Safety Plan

District-wide Safety Plan

The following District Safety Plan is provided for public inspection and review prior to Board of Education approval on November 19, 2020.  Please provide comments/suggestions to the District Safety Committee by corresponding to:    Thank you.





PROJECT SAVE (Safe Schools Against Violence in Education)


District Safety Plan

For Massena Central

School District


(Commissioner’s Regulation 155.17)




Emergencies and violent incidents in school districts are critical issues that must be addressed in an expeditious and effective manner. Districts are required to develop a District-wide school safety plan designed to prevent or minimize the effects of serious violent incidents and emergencies and to facilitate the coordination of the District with local and county resources in the event of such incidents or emergencies. The District-wide plan is responsive to the needs of all schools within the district and is consistent with the more detailed emergency response plans required at the school building level. The District-wide School Safety Plan provides the framework for the Building-level Emergency Response Plan.


Districts stand at risk from a wide variety of acts of violence, natural, and manmade disasters. To address these threats, the State of New York has enacted the Safe Schools Against Violence in Education (SAVE) law. Project SAVE is a comprehensive planning effort that addresses mitigation/prevention, preparedness, response, and recovery with respect to a variety of emergencies in each school district and its schools.

The Massena Central School District, supports the SAVE Legislation and intends to facilitate the planning process. The Superintendent of Schools encourages and advocates on-going District-wide cooperation and support of Project SAVE.


Section I: General Considerations and Planning Guidelines

  1. Purpose

The District-wide School Safety Plan was developed pursuant to Commissioner’s Regulation 155.17. At the direction of the Board of Education, the School Superintendent appointed a District-wide Safety Team and charged it with the development and maintenance of the District-wide School Safety Plan.

  1. Identification of School Teams

The District has created a District-wide School Safety Team consisting of, but not limited to, representatives of the: Superintendent of Schools, Director of Operations and Maintenance, Assistant Superintendent for Curriculum and Instruction, District Treasurer, School Business Official, District Clerk/Secretary to the Superintendent, Director of Food Services, Director of Transportation, Director of Technology, Building Principal(s), Counselors, School Psychologist, Teacher(s), Parent(s), Student(s), Local Emergency Responder(s).

  1. Designation of Chief Emergency Officer

The Superintendent of Schools is designated the chief emergency officer who is responsible for coordinating communication between staff and law enforcement and first responders and for ensuring staff understanding of the district-level safety plan. The chief emergency officer shall also be responsible for ensuring completion and yearly update of building-level emergency response plans. The building-level emergency response plan shall be kept confidential and shall not be disclosed except to authorized department staff and law enforcement officers.

  1. Concept of Operations
  • The District-wide School Safety Plan is directly linked to the individual Building-level Emergency Response Plans for each school building. Protocols reflected in the District-wide School Safety Plan guides the development and implementation of individual Building-level Emergency Action Guides.
  • In the event of an emergency or violent incident, the initial response to all emergencies at an individual school is by the Building Crisis Team.
  • Upon the activation of the School Emergency Response Team, the Superintendent of Schools or his/her designee is notified and, where appropriate, local emergency officials are also notified.
  • Efforts may be supplemented by County and State resources through existing protocols.
  1. Plan review and public comment
  • This plan is reviewed and maintained by the District Safety Team and reviewed on an annual basis on or before July 1 of each year.
  • Pursuant to Commissioner’s Regulation 155.17 (e) (3), this plan was available for public comment 30 days prior to its adoption. The district-wide and building-level plans were originally adopted in 1999, by the School Board after one public hearing that provided for the participation of school personnel, parents, students and any other interested parties. The plan was formally adopted by the Board of Education.
  • While linked to the District-wide School Safety Plan, the Building-level Emergency Response Plans is confidential and shall not be subject to disclosure under Article 6 of the Public Officers Law or any other provision of law, in accordance with Education Law Section 2801-a. The District-wide Health & Safety Committee and the Board of Education review the Building-level Emergency Action Guides yearly before September 1 of each year.
  • The District-wide School Safety Plan is posted on the district’s website as requested by the New York State Education Department.

NOTE: Building-level Emergency Response Plans are supplied to both local and State Police within 30 days of adoption.

The District has many Board of Education (BOE) policies that support school safety, including but not limited to:

  • Safety and Security Policy, #5680
  • Code of Conduct, #3410, 7310
  • Student Conduct and Discipline, #3410, 7310
  • Emergency Management Plan, #5681
  • Firearms in Schools/Gun Free Schools, #3411, 7360, 7361
  • Project SAVE, #5685
  • Internet Content Filtering/Safety, #7370, 8271
  • Security/Safety, #5680, 5681
  • AED’s in Public School Facilities, #5683


Section II: General Emergency Mitigation, Prevention and Response Planning


The District emergency preparedness includes mitigation and prevention to decrease the likelihood of an emergency and to reduce losses or damage should one occur. Mitigation involves the identification risks and vulnerabilities, an assessment of resources and facilities, identification of stakeholders including knowledgeable and collaborative emergency responders and mental health resources, and the communication process. Preparedness includes ensuring policies and protocols are in place as well as the readiness and knowledge to respond. This involves clarifying team member roles, having the incident command system (ICS) in place, continuous training on ICS and the plan procedures, and conducting exercises and drills.

Response occurs when the plan is activated and involves the action to contain and resolve a crisis. The ICS plan in place is activated as needed to promote effective decision-making. Consistent communication is maintained with staff, students, family and media, actions are documented and after-action briefings are conducted. Emergency response planning has proceeded with the assistance of the Franklin-Essex-Hamilton BOCES Risk Management Service and coordinated at the District level by the Superintendent. Development of the plan has included involvement of the local police, fire and rescue squad personnel. The District emergency response plan and the building plans linked to this plan use the incident command system. Staff has been identified at each building to assume roles in the incident command structure in the event of an emergency. Assignments, roles and procedures are adjusted on the basis of the exercises. The plan is further adjusted annually using exercises to test potential for emergency response. District and building plans include:

  1. Identification of sites of potential emergency, including:
  •     Detailed plans for each school building;
  •     The location of potential command and evacuation sites; primary and secondary for each site;
  •     The kinds of action to be taken in the event of emergency, and
  •     The potential internal or external hazards or emergency situations.
  1. Plans for taking the following actions in response to an emergency where appropriate, including but not limited to:

EMERGENCY Response Protocols

Massena Central School District

84 Nightengale Avenue


Used to shelter students and staff inside the building.




       Listen for instructions about the situation and your actions.

       Students in hallways should return to assigned classroom, if possible.

       Classroom teachers, take attendance.

       All other staff assist students, as needed.

       Move away from windows, if situation warrants.

       If instructed, move out of classroom to designated safe area. Stay together at all times.

       Take Attendance.

       Listen for updates.



Used to limit movement of students and staff while dealing with short term emergencies.



       Listen for instructions about the situation and your actions.

       Students in hallways should return to assigned classroom, if possible.

       Classroom teachers, take attendance.

       All other staff assist students, as needed.

       Listen for updates.



Used to evacuate students and staff from the building.




       Listen for instructions about the situation and your actions.

       Lead students to designated assembly or announced assembly area. Use secondary route, if necessary.

       Bring attendance list and class roster.

       Close the classroom door after exiting.

       Take attendance when safe to do so.

       If evacuating off site, take attendance before moving from and upon arrival at off site location.

       Listen for Updates.


Used to secure school buildings and grounds during incidents that pose an imminent concern outside of the school.


       Listen for instructions regarding the situation and your actions.

       Lock all exterior windows.

       Leave blinds/lights as they are.

       Take Attendance.

       After initial instructions listen for updates.

       Classroom instruction continues as normal.

       All outdoor activities are terminated.

       Listen for updates.




Used to secure school buildings and grounds during incidents that pose an immediate threat of violence in or around the school.


       When you hear lockdown announced, you should move quickly to execute the following actions.

       If safe, gather students from hallways and common areas near your classroom.

       Lock your door. Barricade if necessary.

       Move students to a safe area in the classroom out of sight of the door.

       Leave windows, blinds/lights as they are.

       Keep everyone quiet, silence cell phones.

       Take attendance, if possible.

       Do not communicate through door or answer room phone.

       Do not respond to P.A. announcements or fire alarm.

       Stay hidden until physically released by law enforcement personnel.


Emergencies include, but are not limited to:

Threats of Violence                                     Intruder

Hostage/Kidnapping                       Explosive/Bomb Threat

Natural/Weather Related               Hazardous Material

Civil Disturbance                             Biological

School Bus Accident                       Radiological

Gas Leak                                           Epidemic

Others as determined by the Building-level School Safety Team

  1. The identification of District resources which may be available for use during an emergency, including the identification of personnel and other resources.
  2. Description of procedures to coordinate the use of school District resources and manpower during emergencies, including:
  •     Identification of the officials authorized to make decisions, and
  •     Identification of the staff members assigned to provide assistance during emergencies
  1. Procedures for annual multi-hazard school training for staff and students, including the strategies for implementing training related to multi-hazards. These are conducted through a series of staff and student orientation exercises at the beginning of each school year and several times during each year.
  2. Procedures for the review and conduct of drills and other exercises to test components of the emergency response plan, including the use of tabletop exercises and drills, in coordination with local and county emergency responders and preparedness officials.


Section III: Responding to Threats and Acts of Violence

Both building and District emergency response plans use the incident command system to identify and respond to anticipated or unanticipated threats or acts of violence. Plan appendices include the following:

  1. A. Policies and procedures for responding to implied or direct threats of violence by students,

    teachers, other school personnel and visitors to the school.

    B. Policies and procedures for responding to acts of violence by students, teachers, other school

    personnel and visitors to the school, including consideration of zero-tolerance policies for school


    C. Policies and procedures for contacting appropriate law enforcement officials in the event of a

    violent incident. The appropriate procedure will always use the 911 emergency call system.

    D. Identification of appropriate responses to emergencies, including protocols for responding to:

    ● Bomb threats

    ● Hostage takings

    ● Intrusions

    ● Kidnappings

    E. Policies and procedures to contact parents, guardians or persons in parental relation to the

    students in the event of a violent incident or an early dismissal, including policies and procedures for

    contacting parents, guardians, or persons in a parental relation to a student in the event of an implied

    or direct threat of violence by a student against themselves, including threat of suicide.


Section IV: Communication with Others

Community based emergency response services (police, fire and rescue squad) participate in the development, tabletop review and review of each building plan and the District plan. Copies of each written plan are made available to emergency service agencies and officials of each town and county government.

  1. A 911 protocol is used in every instance to request emergency assistance.
  2. Written copies of the plans will be forwarded to county and town officials explaining the role that emergency response agencies have played in the development of the plan and seeking advice, suggestions or other feedback. This includes the discussion about the county officials responsible for implementation of Article 2-B of the Executive Law.
  3. If a disaster occurs that impacts the District, all internal communications will run through the District office whose staff will activate building and District level emergency response teams as necessary. The District office will inform all educational agencies within the school district of such a disaster.
  4. Maintenance of relevant information included in the confidential Building-level Plans and for each educational agency* located in the school district, include information on:
  •     School population
  •     Number of staff
  •     Transportation needs
  •     Business and home telephone numbers of key officials of each such educational agency


* Educational agencies means public and nonpublic elementary and secondary schools, public and private nursery schools, approved private schools for the education of students with disabilities as defined in section 200.1(d) of this Title, and public and private schools for the education of preschool children with disabilities.


Section V: Prevention and Intervention Strategies

The District strives to provide and enhance emergency and violence prevention and intervention

strategies. Such strategies include improving communications among students and between students

and staff, reporting of potentially violent incidents and establishing reporting mechanisms for school


A. The school climate is viewed as an important part of school safety. The Dignity for All Students Act

supports an environment free of harassment and discrimination. The District provides training each

school year for all District employees in conjunction with existing professional development training to

raise staff awareness and sensitivity of harassment and discrimination directed at students that are

committed by students or school employees on school property or at a school function. Training will

include ways to promote a supportive school environment that is free from discrimination and

harassment, emphasize positive relationships, and demonstrate prevention and intervention

techniques to assist employees in recognizing and responding to harassment and discrimination, as

well as ensuring the safety of the victims. The District will investigate all complaints of harassment

and discrimination, either formal or informal, and take prompt corrective measures, as necessary.

Complaints will be investigated in accordance with applicable policies and regulations. If, after an

appropriate investigation, the District finds that this policy has been violated, corrective action will be

taken in accordance with District policies and regulations, the Code of Conduct, and all appropriate

federal or state laws.

The District will annually report material incidents of discrimination and harassment to the State

Education Department as part of the Uniform Violent and Disruptive Incident Reporting System


B. Policies and procedures related to school building security, including, where appropriate, the use

of school safety officers and or/security devices or procedures.

C. Policies and procedures for the dissemination of informative materials regarding the early

detection of potentially violent behaviors, including, but not limited to:

● The identification of family, community and environmental factors to teachers, administrators,

parents and other persons in parental relation to students of the school district or board,

students and other persons deemed appropriate to receive such information

D. Appropriate prevention and intervention strategies and strategies for improving communication

among students and between students and staff and reporting of potentially violent incidents, such as

the establishment of:

● Anti-Bullying Programs

● Youth-run programs

● Conflict resolution

● Others based on district need

E. Description of duties, hiring and screening process, and required training of hall monitors and other

school safety personnel are maintained in the District Office.



Section VI: Recovery

Recovery addresses the help needed for all involved to heal and to restore the school community to “normal” operations. The District supports the school buildings by deploying District resources that support the Emergency Response Teams and the Post-Incident Response Teams in the affected school(s).

Recovery plans include mental health/emotional recovery, academic, physical and business recovery, and can continue long after the actual emergency. The District has social worker and counselor resources and support systems. The District has the ability to coordinate with school, local, County and State disaster mental health services. The District’s role with mental health services includes looking at the school culture and climate, providing student access to services and following threat assessment procedures.


  1. District Support for Buildings

Each Building-level Emergency Response Plan provides resources for supporting the Emergency Response Teams and Post-Incident Response Teams. The District’s Incident Command System (ICS) identifies back-ups to relieve team members. This provides team members the opportunity to rotate personnel, to fill in if assigned personnel are unavailable and to debrief in a supportive environment.

The District realizes that some emergencies may overwhelm an individual school’s ability to manage an extreme crisis. If/when a Building-level Emergency Response Team or Post-Incident Response Team is faced with an emergency such as threats of violence or actual violent incidents, the District-wide Emergency Response Team will assist as follows:

  • Acting as a sounding board for the building principal/supervisor regarding the implied or direct threats and/or violent acts.
  • Assisting in determining the level of threat and appropriate response.
  • If safe to do so, sending a District-wide team member to support the Building-level Team(s).
  • Monitoring the situation and adjusting the District’s response as appropriate.
  • Assisting with parent/guardian, faculty/staff, and media communication.
  • Assisting with coordinating building and grounds security in conjunction with local and State Police.
  • Assisting with offering a backup Post-Incident Response Team (i.e., another school team and/or an outside group) if needed.
  • Offering debriefing sessions as needed working in conjunction with local, County and/or State emergency responders.
  1. Disaster Mental Health Services

If/when a Building-level Emergency Response Team or Post-Incident Response Team is faced with an emergency that may overwhelm an individual school’s ability to manage an extreme crisis; the District-wide Emergency Response Team will assist as follows:

  •       If safe to do so, sending a District-wide team member to each affected school/building as a liaison between the school/building and the District Office.
  •       Activating the District-wide Post-Incident response Team. The District and schools have school counselors, school psychologists, school nurses, and social workers that have local connections to:
  •       Neighboring school districts
  •       Lawrence County Department of Mental Health and
  •       Lawrence County Mental Health service providers
  •       Offering District support and looking for continued feedback from those directly impacted during the incident, with projected plans to assist if needed during heightened stressful times such as a re-occurrence of a similar event and anniversaries of the original event.
  •       Assisting with parent/guardian, student, and faculty/staff debriefing and/or post-incident crisis intervention. The debriefing is also used in part to evaluate the District’s plan for possible revisions. If needed, assisting in contacting additional outside mental health resources such as the National Organization for Victim Assistance (1-800-try-nova;
  •       Assisting the schools with written statements going out to faculty/staff, parents/guardians, press releases and media requests through the District’s Public Information Officer and Communications Office.

The District supports the recovery phase and reevaluates current multi-hazard and violence prevention practices and school safety activities.




The 2013 NYSAFE Act enhances NYS Education Law for eligible expenses incurred beginning in the 2012-2013 school year and through the 2014-2015 school year. The purpose of this is to allow a school District to purchase and install security systems and devices separate from traditional capital construction projects and in student-occupied buildings in order to receive enhanced building aid for the purchase of approved security cameras and other SED-approved security devices such as electronic security systems and hardened doors.


Appendix I:  MCSD Pandemic Response Plan


Massena Central School District

Response to Novel Virus/Pandemic Virus

Developed March 2020


Pandemic flu is not seasonal flu. A flu pandemic occurs when a new flu virus that is different from seasonal flu viruses emerges and spreads quickly between people, causing illness worldwide. Most people will lack immunity to the pandemic flu virus. Pandemic flu can be more severe, causing more deaths than seasonal flu. Because it is a new virus, a vaccine may not be available right away. A pandemic could therefore overwhelm normal operations in educational settings.


Epidemics and Pandemics are rapidly changing events and the stages within this plan are fluid.  The efforts in earlier stages should be continued as appropriate and are always superseded by the CDC and DOH.


Preventative Action/Preparation:

The District Head Nurse will proactively establish communication with the local public health department for timely exchange of information. This includes establishing points of contact and communication plans.  Assure the provision of redundant communication systems/channels that allow for the expedited transmission and receipt of information.

Based on guidance from CDC, Dept of health, and NYSED Head Nurse will initiate Stage One.


  •       Based on consultation between the District Head Nurse and the District Director of Facilities, decisions will be made to initiate a change in daily duties of the custodians to emphasize high contact area disinfecting


  •       District Disinfecting Protocol Plan:


  •       The district initiates communication to parents and guardians on guidelines for keeping their child home when sick via social media, the district web page and a district wide mailing.

  •       The District Head Nurse will initiate a monitoring system for each building nurse to track cases of influenza, other respiratory infections and absenteeism to identify unusual or sudden elevations in absences. The tracking tool will be shared district wide with Superintendent, Administration, School Nurses and Administrative Assistants.

  •        The District Head Nurse will maintain communication with the Superintendent and Department of Health as needed.
  •       Administrators will review and update the plan to continue educating students if schools close.

(link to continuing educating student plan)

MCSD Remote Instruction Plan

Instructional Plan Video


  •       Review plan to continue student services (ie meals)

The Richard B. Russell National School Lunch Act authorizes the provision of meals to children who are not in school during unanticipated school closures through the Summer Food Service Program (SFSP) or the National School Lunch Program’s Seamless Summer Option (SSO). Under normal circumstances, these meals must be offered in a congregate setting (7 CFR 225.6)(e)(15)) and at non-school sites (7 CFR 225.6(d)(1)(iv)). However, during a public health emergency due to COVID-19, social distancing may be necessary to avoid spread of the virus.


The USDA requires that each school district individually apply to the Child Nutrition Office at the State Education Department for a waiver to continue to administer Child Nutrition Programs in the event of closure during the state of emergency. The application is now available on the NYSED Child Nutrition Website. The Department recommends that all school districts and other school food authorities apply now, so that the waiver is in place in the event of a school closure.

Application for waiver to continue to administer Child Nutrition Programs:


Food Plan:

  •       Food Directors will submit waivers to provide each district participating in the CSFM Coser a revenue source to offset some the costs involved.
  •       Directors will be reaching out to each Superintendent or district designee that they work with to identify potential delivery sites and or mechanisms to deliver meals.

The plan below is made with the assumption that the component district will be able to provide adequate labor to perform all tasks- without District employees this will not be possible.          

  •       Directors determine inventories both food & packaging
  •            Staffing for both production and deliveries will be provided by the

district- directors will provide oversight of the operation at both their


  •       Because it will take time to get the necessary food & supplies and to provide food safety training to all involved, meals could start on the third day of closure, but no sooner. It will take time to get everything together and standard operating procedures in place.
  •       We will be serving all cold foods for as long as we can maintain product availability. When cold foods start to become unavailable we will have some decisions to make. We do have a few other options if it comes to that.

Food Distribution Plan

Stage One-This stage would be initiated if/when the CDC, State Dept. of Health, identifies a threat of pandemic or Novel threat to the health and safety students.


  •       The District will continue to review and and put into action any recommendation from the DOH, CDC and NYSED.


  •       The District Safety will convene to coordinate the district response.


  •       Continue and evaluate the district disinfectant protocol plan


  •       The District Superintendent will initiate communications to parents, students and staff regarding district response to the outbreak using all available communication methods.
  •       Anticipate the potential fear and anxiety of staff students and families as a result of rumors and misinformation


  •       Communicate with families and the school community about what they can do to decrease the spread of illness; and help families and communities understand the important roles they can play in reducing the spread of Novel virus and keeping schools open.


  •       Initiate an isolation protocol as directed by the CDC and DOH. Identify a space that can be used to separate sick students from others.  Plan to immediately send sick school personnel home.
  •       The district Head Nurse will convene a meeting with all district building nurses to determine the designated isolation room and establish/review protocol.
  •       Sick students and staff should be excluded from school and all school-related activities. Students and staff who develop respiratory illness symptoms during the school day should be isolated promptly in a room separate from others. 

If a separate room is not available, maintain at least a 6-foot distance between ill persons.  Immediately report any illness to the school nurse or other designated school official.  Dismiss ill individuals in accordance with district procedures.



  •       Consider cancelling or postponing extracurricular activities, such a field trips and travel based on NYSDOH, SED and CDC recommendations


  •       Students and staff will be educated in hand hygiene and respiratory etiquette.

  •       Hand Hygiene: Students and staff should practice good hand hygiene to help reduce the spread of the novel virus. Hand hygiene includes traditional hand washing (with soap and warm water, lathering for a minimum of 20 seconds) or the use of alcohol-based hand sanitizers (60% alcohol or greater) when soap and water are not available, and hands are not visibly dirty. Schools should provide adequate facilities for hand washing and promote proper hand washing before meals, after recess or physical education, and other times, as appropriate.


See, NYSED information on hand soaps, hand cleaners and hand sanitizers which is available at NYSED Memo: Handwashing Recommendations and Alcohol-based Hand Sanitizer Use in School.


  •       Respiratory Hygiene/Cough Etiquette: Students and staff should cover their mouth and nose with a tissue when coughing or sneezing or use the inside of their elbow. Used tissues should be thrown in the trash and hands washed Immediately with soap and water for at least 20 seconds. If soap and water are not readily available, a hand sanitizer that contains at least 60% alcohol should be used to disinfect hands.

Coughing & Sneezing

  • Areas where we can limit exposure:


  •       Assigning one-to-one student Chromebooks
  •       Assigned desks
  •       Sanitize-in/Sanitize-out procedures
  •       Cafeteria procedures
  •       Review building gatherings/assemblies of large numbers of people in an effort to limit exposure
  •       Begin “Social Distancing”
  •       Continue to review the usual absenteeism patterns district among both students and staff.
  •       Continue to Alert State and local health officials about large increases in student and staff absenteeism,  particularly if absences appear due to respiratory illnesses (like the common cold or the “flu,” which have symptoms similar to symptoms of COVID-19).
  •       Review attendance and sick leave policies. Encourage students and staff to stay home when sick.
  •       Discourage the use of perfect attendance awards and incentives.
  •       Identify critical job functions and positions, and plan for alternative coverage by cross-training staff.
  •       Determine what level of absenteeism will disrupt continuity of teaching and learning.
  •       Prepare for continuity of critical support services including meals, special education services and other supports.


Stage Two- This stage would be initiated if/when the local health department, in collaboration with the Superintendent of Schools, notifies schools if/when a school must close due to a novel virus and when a school can reopen. 

School Closure (staff and students sent home) or School Closing (students stay home, school open for faculty/staff).


  •     Comply with all recommendations/guidelines from the DOH,CDC, and NYSED.


  •     District Safety will convene to coordinate the district response.


  •     Under the direction of the Superintendent, the plan will be initiated to continue education and essential student services.


  •     Under the direction of the Superintendent a plan will be developed for the reopening of schools



Follow Up/Resumption Normal Activities

  •     The Superintendent will communicate the plan to reopen the school to the community.
  •     Plan to provide counseling to students/staff as needed.
  •     Maintain community partnerships
  •     Discuss and note lessons learned
  •     Improve plans accordingly
  •     Maintain communication and respond to guidance of DOH, CDC, and NYSED


FAQ for Parents and Staff:

Community Resource Guide





Mental Health

Courtney Frank, LMHC, Regional Practice Manager

Behavioral Health Services – Massena

Citizen Advocates

O: (315) 764-8076 | C: (315) 250-4668